Privacy Policy

Privacy Statement

Vanessa Macfarlane is a sole trader operating in the UK and Switzerland, providing proofreading services to individuals and businesses. This privacy policy explains how your personal data is collected, used, and shared when you visit vanessatheproofreader.com (the “Site”) or engage with Vanessa Macfarlane, Proofreader.

Commitment to Privacy

I am committed to protecting your privacy. This policy describes the information I may collect from you, how it may be used, and your rights regarding our use of your data. I may update this policy periodically to reflect legal or operational changes, and I will publish any updates on this page.

1. Data Controller Information

Vanessa Macfarlane is responsible for the collection, processing, storage, and safeguarding of personal data as part of providing her services. All privacy practices comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

For questions about my data practices, please reach out to vanessa@vanessatheproofreader..com

2. Information I Collect

When you interact with me through the Site or engage my services, I may collect the following types of information:

Contact and Enquiry Information: When you contact me, I collect your name, email address, and any other information you provide related to your enquiry.
Order Information: If you decide to work with me, I may collect billing details, such as your address, phone number, and company name (if applicable), to manage my services and fulfill our contractual obligations.
Device Information: When you visit the Site, I automatically collect data about your device, including your IP address, browser type, time zone, and cookie data. This information helps me enhance the Site’s performance and security.

3. How I Use Your Personal Data

I use the personal data we collect to:

Respond to your enquiries and provide information about my services
Process your orders and issue invoices
Communicate with you throughout any project work
Maintain compliance with HMRC for tax purposes
Screen for potential risk and fraud through IP address tracking, if applicable

I also use Device Information to analyse visitor interaction on the Site, allowing me to improve user experience and site functionality.

4. Sharing Your Personal Data

Your data is only shared with trusted third-party providers essential to our operations, including:

WordPress: My Site is hosted on WordPress, which may process some Device Information. By using the Site, you agree to WordPress’s privacy policy: WordPress Privacy Policy link
Google Analytics: I use Google Analytics to better understand how my Site is used. For more on Google’s data practices, see: Google Privacy Policy link.

In addition, I may disclose your data to comply with legal obligations, such as responding to lawful requests, protecting my rights, or meeting regulatory requirements. I will never sell, lease, or distribute your data.

5. Data Storage and Retention

I retain Order Information for six years from the end of the relevant tax period to comply with HMRC requirements. Device Information may be stored for as long as is necessary to ensure optimal Site functionality and security.

Your data is stored securely on password-protected platforms, including [cloud storage service, e.g., Google Drive, and Google Mail, and is accessible only through secure, password-protected devices. I regularly monitor my systems for security.

6. Payment Information

I do not store payment details, such as bank or card information. Invoices are payable via BACS transfer.

7. Your Rights

As a resident of the UK, you have rights concerning your personal data under the UK GDPR. You may request to access, correct, update, or delete your data by contacting me at vanessa@vanessatheproofreader.com.

Note that if necessary for service purposes, your data may be transferred to service providers outside of the UK. Any such transfers are conducted securely and in compliance with data protection laws.

8. Changes to This Policy

I may update this privacy policy periodically to reflect operational, legal, or regulatory changes. The most current version will always be available on this page.

For questions or requests regarding this privacy policy or to exercise your data rights, please contact me at vanessa@vanessatheproofreader.com.

Last updated on 30th October 2024